How to Download Chennai Birth Certificate Online
A birth certificate is an important document that proves your identity, age, citizenship, and parentage. It is required for various purposes, such as getting a passport, a driver's license, a school admission, a government benefit, or a job. If you were born in Chennai, you can apply for and download your birth certificate online from the Greater Chennai Corporation website. In this article, we will show you how to do that in simple steps. We will also cover some other aspects of birth certificates, such as why you need one, how to verify and correct your details, how to replace a lost or damaged certificate, and what are some common issues with online applications.
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What is a Birth Certificate and Why Do You Need One?
A birth certificate is a legal document that records the details of your birth, such as your name, date of birth, place of birth, gender, and parents' names. It is issued by the municipal authority where you were born, usually within 21 days of your birth. A birth certificate serves as your first legal proof of identity and citizenship. It helps you to access various rights and services, such as:
Health care and immunization
Education and scholarships
Protection from child marriage, child labor, and child trafficking
Passport and visa applications
Voter registration and Aadhaar enrolment
Bank accounts and insurance policies
Inheritance and property rights
Without a birth certificate, you may face difficulties in proving your identity and eligibility for these benefits. You may also miss out on important data and statistics that help the government plan and implement development programs for your area.
How to Apply for a Birth Certificate in Chennai
If you were born in Chennai after 1990, you can apply for your birth certificate online through the Greater Chennai Corporation website. If you were born before 1990 or outside Chennai, you will have to apply by mail or in person at the nearest zonal office. Here are the steps to follow for each method:
Online Application
Visit the and go to Online Services.
Click on Birth and Death and then on Birth Certificate.
Enter your date of birth, gender, and the number displayed for verification. Click on Submit.
If your birth is registered with the corporation, you will see your name and registration number on the screen. Click on Print.
You will get a computer-generated copy of your birth certificate in PDF format. You can save it or print it as per your need.
Mail Application
Write an application letter addressed to the Commissioner of Greater Chennai Corporation, requesting a copy of your birth certificate. Mention your name, date. of birth, place of birth, parents' names, and registration number (if known).
Attach a photocopy of your ID proof, such as Aadhaar card, PAN card, or passport.
Send the letter and the documents to the following address: Commissioner of Greater Chennai Corporation Ripon Building Sydenhams Road Periyamet Chennai - 600003
You will receive your birth certificate by post within 15 to 20 days.
In-Person Application
Visit the nearest zonal office of the Greater Chennai Corporation and get an application form for birth certificate.
Fill in the required details, such as your name, date of birth, place of birth, parents' names, and registration number (if known).
Submit the form along with a photocopy of your ID proof and a fee of Rs. 21.
You will get your birth certificate on the same day or within a week, depending on the availability of records.
How to Download a Copy of Your Birth Certificate Online
If you already have a birth certificate and you want to download a copy of it online, you can do so from the Greater Chennai Corporation website. Here are the steps to follow:
Visit the and go to Online Services.
Click on Birth and Death and then on Download Certificate.
Enter your registration number and date of birth. Click on Submit.
You will see a preview of your birth certificate on the screen. Click on Download.
You will get a PDF file of your birth certificate. You can save it or print it as per your need.
Note: The online copy of your birth certificate is valid for all purposes except for passport application. For passport application, you need to get a physical copy of your birth certificate with a seal and signature from the zonal office.
How to Verify and Correct Your Birth Certificate Details
It is important to verify the accuracy of your birth certificate details, such as your name, date of birth, place of birth, gender, and parents' names. If you find any errors or discrepancies in your birth certificate, you should request for corrections as soon as possible. Here are the steps to follow:
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Online Correction
Visit the and go to Online Services.
Click on Birth and Death and then on Correction Request.
Enter your registration number and date of birth. Click on Submit.
You will see a form with your birth certificate details. Edit the fields that need correction and upload the supporting documents, such as Aadhaar card, school certificate, or affidavit.
Click on Submit. You will get a confirmation message and a reference number for tracking your request.
You will receive an email or SMS when your correction request is processed. You can then download your corrected birth certificate online or collect it from the zonal office.
Offline Correction
Write an application letter addressed to the Commissioner of Greater Chennai Corporation, requesting for correction in your birth certificate details. Mention your name, date of birth, place of birth, parents' names, registration number, and the details that need correction.
Attach a photocopy of your original birth certificate and the supporting documents, such as Aadhaar card, school certificate, or affidavit.
Submit the letter and the documents at the nearest zonal office of the Greater Chennai Corporation or send them by post to the following address: Commissioner of Greater Chennai Corporation Ripon Building Sydenhams Road Periyamet Chennai - 600003
You will receive your corrected birth certificate by post within 15 to 20 days or you can collect it from the zonal office.
How to Replace a Lost or Damaged Birth Certificate
If you have lost or damaged your original birth certificate, you can apply for a duplicate copy from the Greater Chennai Corporation. Here are the steps to follow:
Online Application
Visit the and go to Online Services.
Click on Birth and Death and then on Duplicate Certificate.
Enter your registration number and date of birth. Click on Submit.
You will see a preview of your duplicate birth certificate on the screen. Click on Download.
You will get a PDF file of your duplicate birth certificate. You can save it or print it as per your need.
Offline Application
Write an application letter addressed to the Commissioner of Greater Chennai Corporation, requesting for a duplicate copy of your birth certificate. Mention your name, date of birth, place of birth, parents' names, and registration number.
Attach a photocopy of your ID proof and a police complaint or an affidavit stating the reason for the loss or damage of your original birth certificate.
Submit the letter and the documents at the nearest zonal office of the Greater Chennai Corporation or send them by post to the following address: Commissioner of Greater Chennai Corporation Ripon Building Sydenhams Road Periyamet Chennai - 600003
You will receive your duplicate birth certificate by post within 15 to 20 days or you can collect it from the zonal office.
Common Issues with Online Birth Certificate Applications
While applying for or downloading your birth certificate online, you may encounter some issues or challenges that may delay or prevent you from getting your document. Here are some of the common issues and how to solve them:
Your Birth is Not Registered with the Corporation
If you enter your date of birth, gender, and verification number on the website and you get a message saying "No Records Found", it means that your birth is not registered with the corporation. This may happen if you were born before 1990, outside Chennai, or in a private hospital or home that did not report your birth to the municipal authority. In such cases, you will have to register your birth first before applying for your birth certificate. You can do this by submitting an application form along with the supporting documents, such as hospital discharge summary, school leaving certificate, or baptism certificate, at the nearest zonal office. You will have to pay a late fee depending on the delay in registration. Once your birth is registered, you can apply for your birth certificate online or offline.
Your Registration Number is Not Known
If you do not know your registration number, which is a unique identifier for your birth record, you can find it by using the search option on the website. You can enter your name, father's name, mother's name, date of birth, and gender and click on Search. You will see a list of matching records with their registration numbers. You can select the one that matches your details and click on Print. You will get a computer-generated copy of your birth certificate with your registration number. You can also use this number to download a copy of your birth certificate online or apply for a correction or a duplicate copy.
Your Birth Certificate Details are Incorrect or Incomplete
If you find that your birth certificate details are incorrect or incomplete, such as spelling errors, missing names, wrong dates, or gender mismatch, you should request for a correction as soon as possible. You can do this online or offline by following the steps mentioned above in the section "How to Verify and Correct Your Birth Certificate Details". You will have to provide the supporting documents to prove the correct details and pay a nominal fee for the correction. You will receive your corrected birth certificate within 15 to 20 days.
Your Birth Certificate is Not Accepted by Other Authorities
If you face any issues with other authorities not accepting your online copy of your birth certificate, such as passport office, school, bank, or employer, you should check if they require a physical copy with a seal and signature from the zonal office. Some authorities may not accept a computer-generated copy as a valid proof of identity or age. In such cases, you will have to get a physical copy of your birth certificate from the zonal office by paying a fee of Rs. 21. You can also get an attestation from the Commissioner of Greater Chennai Corporation if required.
Conclusion
A birth certificate is an essential document that proves your identity and citizenship. It is required for various purposes throughout your life. If you were born in Chennai after 1990, you can easily apply for and download your birth certificate online from the Greater Chennai Corporation website. If you were born before 1990 or outside Chennai, you will have to apply by mail or in person at the nearest zonal office. You should also verify and correct your birth certificate details if needed and replace your lost or damaged certificate as soon as possible. By following these simple steps, you can get your birth certificate without any hassle.
FAQs
Q: How long does it take to get a birth certificate online?A: It depends on the availability of your birth record on the website. If your birth is registered with the corporation, you can get your birth certificate online within a few minutes. If your birth is not registered, you will have to register it first and then apply for your birth certificate online, which may take 15 to 20 days.
Q: How much does it cost to get a birth certificate online?A: It is free to get a computer-generated copy of your birth certificate online from the Greater Chennai Corporation website. However, if you want a physical copy with a seal and signature from the zonal office, you will have to pay a fee of Rs. 21.
Q: How can I check the status of my birth certificate application?A: You can check the status of your birth certificate application online by visiting the Greater Chennai Corporation website and going to Online Services. Click on Birth and Death and then on Application Status. Enter your reference number and date of birth and click on Submit. You will see the status of your application on the screen.
Q: What if I don't have any supporting documents for my birth certificate application?A: If you don't have any supporting documents for your birth certificate application, such as hospital discharge summary, school leaving certificate, or affidavit, you will have to get a non-availability certificate from the zonal office. This certificate will state that your birth record is not available with the corporation. You will have to submit this certificate along with your application form and a fee of Rs. 21.
Q: How can I contact the Greater Chennai Corporation for any queries or complaints regarding my birth certificate?A: You can contact the Greater Chennai Corporation for any queries or complaints regarding your birth certificate by calling their toll-free number 1913 or by emailing them at gcc@chennaicorporation.gov.in. You can also visit their website and go to Online Services. Click on Birth and Death and then on Grievance Redressal. Enter your details and submit your query or complaint.
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